How to connect a staff member's own calendar
Each staff member can get their bookings straight into the calendar already on their phone, Google or Outlook, even in their own private account. Connect it from the dashboard, or send them a personal link on WhatsApp.
๐ฌ Q&A: How do I manage appointments for several staff members? โบ
๐ฌ Watch a short video
Full transcript
Each staff member can get their bookings straight into their own calendar on their phone. Google or Outlook, even in a personal account. In your dashboard, under Staff, open Emma's calendar. Have access to her account? Tap Connect Google or Connect Microsoft, and allow access. Not your account? Create a personal link and send it to her on WhatsApp. Emma opens the link, connects with Google or Outlook, and approves. No BookMe1 login needed. Then choose which calendar gets the bookings: an existing one, or a new one just for bookings. That's it. Every booking with Emma lands in her calendar, and her busy times are blocked on your booking page. You can even mix: some staff on Google, some on Outlook. BookMe1. Your whole team, in sync. Zero hassle.
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Open "๐ โฆ's calendar"
In the dashboard โ "Staff". Each staff row has "๐ " with the person's calendar. Click it to see the options.
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Connect from the dashboard
Have access to the staff member's account? Click "Connect Google" or "Connect Microsoft (Outlook)", choose the account and allow calendar access.
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Or: send a personal link
Not your account? Click "Create connect link", then "Copy link" or "Send on WhatsApp". The staff member opens the link, picks "Connect with Google" or "Connect with Microsoft (Outlook)" and allows access. No BookMe1 login needed.
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Choose the calendar
After connecting, "Which calendar gets the bookings?" opens. Pick an existing calendar in that account, or a new one just for bookings, and click "Save".
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Check that it worked
The staff row now shows the connected personal account, its email and the calendar name. Every booking with that person lands there, and busy times in that calendar are blocked for them on the booking page.
๐ก Good to know
- Mix freely: some staff on Google, some on Outlook, each in their own account.
- The personal link works once, for 7 days. Sent it by mistake? Click "Cancel link".
- Only busy times are checked. The content of private events is never read or shared.
- Staff, and a personal calendar for each of them, are part of the Premium and Exclusive plans.
โ FAQ
What about staff without a personal calendar?
Their bookings go to the business calendar (Google or Outlook, whichever is connected in Settings). No business calendar connected? They're kept in the BookMe1 calendar.
How do I disconnect a personal calendar?
In "๐ โฆ's calendar" โ "Disconnect own calendar". Upcoming bookings move to the business calendar, or to the BookMe1 calendar if the business has none connected.
Does the calendar stay in Google or Outlook after disconnecting?
Yes. BookMe1 never deletes calendars; it only takes upcoming bookings off them. You can delete the calendar yourself. Want to remove BookMe1's access from a Microsoft account too? Do it at account.live.com/consent/Manage. Good to know: that disconnects BookMe1 for every business connected to that account.
It says "This link is no longer valid". What now?
The link was already used, cancelled, or is older than 7 days. Create a new link in the same place and send it again.
The staff member wants a different calendar in the same account.
Click "Choose calendar" in their row. Upcoming bookings move to the new calendar; past ones stay where they are.
We chose "New calendar" and can't see it in Outlook.
In Outlook on the web a new calendar sometimes appears only after a few minutes. Refresh the page in a moment.