How do I manage appointments for several staff members?
The easiest way is to give each staff member their own calendar, inside one system. The client picks a service and who to book with, and sees only that person's free times. And on your side, all the calendars are managed from one place.
What matters in a business with a team
| What you need | Why it matters |
|---|---|
| A separate calendar for each staff member | No clashes between different people's bookings |
| Hours and days off for each person | Part-timers show up only on their own days |
| Services by staff member | Not everyone offers every service |
| An "Anyone available" option | A client who doesn't mind who gets the time that suits them best |
| Bookings in a personal calendar | Each staff member sees their bookings on their phone |
| Access by role | Staff manage bookings without seeing the subscription and payments |
Rooms and equipment too
A "staff member" can also be a treatment room, a court or a machine. Each one gets a separate calendar.
3 common mistakes
- One shared calendar for everyone. That makes it easy to book two appointments at the same time.
- Sharing your password with staff. It's better for each person to have their own access.
- Not checking what each extra staff member costs. As your team grows, the bill can grow fast.
How it works in BookMe1
Premium includes up to 10 staff members for $39 a month for the whole team, with no fee per staff member. Each staff member gets their own Google or Outlook calendar, even in their own personal account (just send them a link on WhatsApp), their own hours and days off, and their own appointment length. The client picks who to book with, or "Anyone available".
Under "Users & permissions" you can give each person their own access: Admin, Editor or View only, with no limit on the number of users. Exclusive includes up to 5 calendars, and only clients you approved can book. First month free, cancel in one click.
Step by step in the guides "How to add a staff member", "How to connect a staff member's personal calendar" and "How to add users and set permissions".
FAQ
How many staff members can I add?
Up to 10 on Premium, and up to 5 on Exclusive. Basic has one calendar for the business.
Does a staff member need to sign up for BookMe1?
No. To connect their personal calendar, just send them a link, and they approve with their own Google or Outlook account.
Does each staff member see only their own bookings?
In their personal calendar on their phone, yes: only their bookings go there. In the dashboard, a user with access sees the business calendar.
Can a staff member have a different appointment length?
Yes. You can set an appointment length for each staff member. If the field is empty, they get the business's length.
Can a service be offered only by some of the team?
Yes. For each service you choose who offers it, and clients see only them.
Finish your day on time, with a full calendar, and no chasing anyone.
Three steps. Two minutes. Zero hassle.