How much does appointment booking software cost?
Most booking software charges a monthly fee, and many tools charge per staff member. The real price depends on what comes on top of the plan: tax, fees per message, a calendar for each staff member and add-ons like payments. So compare the amount you pay at the end of the month, not just the advertised price.
What the price is made of
| What to check | What to ask |
|---|---|
| The monthly plan | Is tax included, or added on the invoice? |
| WhatsApp and SMS messages | Are messages included, capped each month, or charged per message? |
| Staff members | How many calendars are included, and what does each extra staff member cost? |
| Number of bookings | Is there a monthly booking limit? |
| Add-ons | Are payments, invoices or removing the vendor's logo from your page included, or extra? |
| Contract | Can you leave any month, or is there a yearly contract? |
An example
A plan at $25 a month that charges $10 for each extra staff member costs $65 a month for a team of five. If it also caps messages, a busy month costs more. On the other hand, a good system saves calls and messages, and one appointment saved by a reminder can cover a whole month.
How much time do bookings take you today? Check with the Booking time saved calculator.
3 common mistakes
- Comparing a price before tax with a price after tax. Always compare what you actually pay.
- Not checking the cost of one more staff member. A low price for one person can grow fast with a team.
- Choosing a cheap plan, then finding out reminders aren't included. You pay for it in missed appointments.
How it works in BookMe1
Basic - one calendar: $24/month ยท Exclusive - up to 5 calendars, approved clients only: $29 ยท Premium - up to 10 staff members: $39
Every plan includes WhatsApp and email reminders with no per-message fee, no booking limit, Google or Outlook calendar sync, your own logo and branding, and an AI agent that answers clients in 7 languages.
Premium includes up to 10 staff members for the same price, with no fee per staff member. Annual billing saves 10%. First month free, cancel in one click.
All plans side by side in the guide "Plans and prices: what fits your business".
FAQ
Is there a fee for every WhatsApp message?
No. Confirmations and reminders are included in every plan.
Is there a discount for paying yearly?
Yes. Annual billing saves 10%, and you're charged once a year.
How much does adding a staff member cost?
Premium includes up to 10 staff members, with no extra fee for each one.
Is there a limit on the number of bookings?
No. There's no booking limit on any plan.
How do I pay?
By credit card or PayPal. The first charge is on day 31.
Finish your day on time, with a full calendar, and no chasing anyone.
Three steps. Two minutes. Zero hassle.